As the new financial year begins, Fergus has provided tradespeople with five tips to get on top of financial admin.
- Go digital
Keeping everything in your head or on bits of paper might work for a while, but it becomes a nightmare when it’s time to reconcile income and outgoings. A job management platform like Fergus helps track jobs, quotes, materials, time sheets and invoices in one place. Having that level of visibility and control across your business means no nasty surprises when tax time rolls around.
- Invoice on time
Late or missed invoices not only cost you money but create confusion at the end of the financial year. With Fergus, you can automate invoicing workflows, send reminders, and link directly with your accounting software like Xero. It keeps your cash flow healthy and ensures your records are always up to date.
- Track expenses as you go
Receipts in the glove box, tool purchases not logged, and random payments not recorded—it all adds up to one giant headache come April. Use mobile-friendly job software to log purchases in real-time, allocate them to jobs, and attach digital receipts. Keeping on top of expenses as they happen makes tax deductions easier and more accurate.
- Review your pricing and margins
The lead-up to a new financial year is the perfect time to review job costs, hourly rates, and overall profit margins. Fergus provides real-time insights into job profitability, helping you understand where money is being made—or lost. That means you can head into the next financial year with pricing that supports your business goals.
- Set time aside for admin
Staying on top of your paperwork doesn’t mean giving up your evenings or weekends. Even just 30 minutes a week can make a huge difference. With software like Fergus doing the heavy lifting, weekly admin can be as simple as checking in on outstanding invoices, reconciling purchases, and reviewing upcoming jobs. Little and often beats all-at-once panic.
By setting up good systems now and maintaining them throughout the year, tradespeople can avoid the chaos of last-minute admin. The benefits go beyond financial clarity—mental health is also a key factor.
Mark Bartels, Fergus CEO, said: “We see it time and again, tradespeople rushing to get their books sorted in March and April when they’re already flat-out with jobs.
“That end-of-year scramble puts unnecessary pressure on business owners, and it doesn’t have to be like that. The key is organisation—and not just in the weeks before the new financial year, but all year round, starting in April 2025. With a few smart changes, tradespeople can avoid the April panic and give themselves valuable time back; time that can be spent on the tools, with family, or just enjoying a proper weekend off.
“So many tradespeople we speak to say the admin side of their business causes real stress. It keeps them up at night, and it takes time away from their families. Having everything organised and automated can make a massive difference to their headspace and work-life balance.”